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Information on our financial arrangements

To assist those responsible for approving study leave and arranging payment, please note the following information:


  • We are a not-for-profit unincorporated association; we are not a UK Company, nor are we a Charity
  • We are not registered for VAT - we are well below the threshold
  • We do not have a Finance Department; our finances are managed by Directors working unpaid in their own time.  This requires the arangements for payment to be straightforward and easy for all concerned
  • Fees for our events are lower than those charged by commercial workshop/seminar companies, and are exceptionally good value. This benefits attendees who are virtually all NHS staff
  • If you need to send us a document, please email a pdf to  
  • If you must send a document by post, it can sometimes take a week to reach the Birmingham Quality PO Box, so please email us to say that a document is coming


  • To pay by electronic transfer, please use the website Contact form to request our bank account details
  • We can generate two kinds of personal invoice: (1) a PayPal invoice that is emailed to you and which can be paid online with a credit or debit card, or (2) a pdf invoice that is emailed to you and paid by bank transfer.  To request a personal invoice, please email us or use the Contact form to advise us of your preference
  • We also now (November 2021) have the facility to take credit/debit card payment over the phone using Square Virtual Terminal.  Please email us for instructions

Purchase orders from employing organisations

  • IMPORTANT: We no longer routinely invoice against purchase orders, following persistent problems with late payment by some employing organisations.  We may invoice under exceptional circumstances, e.g. where staff are not allowed reimbursement, but our invoices will state a substantially higher charge which is discounted if payment is received before the event.  If payment is made after the event and only the discounted amount is paid, we will invoice again for the remainder and add a surcharge for having to do this.
  • We respectfully request that those responsible for granting study leave and paying for staff to attend our events, recognise these arrangements and enable their staff to pay perdonally and claim reimbursement.  This will be highly beneficial to us and much cheaper for their organisation!

Networking Event Fees (these events are currently suspended because of COVID-19)

  • We announce the dates and topics for our events a number of months in advance to allow staff to book study leave and arrange payment.  Registration usually opens six weeks before the event
  • Members are informed immediately by email and encouraged to register and pay promptly, with a further incentive of a fee increase if payment is made less than two weeks before the event
  • Our event fees are low for members who can pay by bank transfer or personal invoice well in advance and then claim reimbursement from their organisation.  Fees are higher for later payments, and much higher for employing organisations paying late
  • For members, we also have a Multiple Meeting Registration Discount (MMRD) system for up to four people from a given organisation to register and pay in advance for up to four meetings each, which reduces the fees even lower

Zoom Meeting Fees

  • Zoom meetings in the current subscription year are free of charge for AQMLM members with current annual subscriptions
  • Non-members pay a fee of £40 per meeting

Thank you!

Dr Jonathan Middle (Chair)
Updated 3rd November 2021

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