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Information on our financial arrangements

To assist those responsible for approving study leave and arranging payment, please note the following information:

General

  • We are a not-for-profit unincorporated association; we are not a UK Company, nor are we a Charity
  • We are not registered for VAT - we are well below the threshold
  • We do not have a Finance Department; our finances are managed by directors working unpaid in their own time.  This requires the arangements for payment to be straightforward and easy for all concerned
  • Fees for our events are much lower than those charged by commercial workshop/seminar companies, and are exceptionally good value if online payment well in advance is made (see below). This benefits attendees who are virtually all NHS staff
  • To pay by electronic transfer, please use the website Contact form to request our bank account details
  • We use PayPal in our website e-commerce system as a vehicle for online credit card payment, but PayPal accounts are not required
  • If you need to send us a document, please email a pdf to mail@aqmlm.org.uk.  If you send a document by post, it can sometimes take a week to reach our PO Box, and this is only cleared once a week on Friday mornings

Event Fee structure

  • Our fees (see the Forthcoming Events page) are low for full AQMLM members who can pay online with a credit card or by bank transfer well in advance and then claim reimbursement from their organisation.  Fees are higher for later payments, and much higher for employing organisations paying late
  • For full AQMLM members, we also have a Multiple Meeting Registration Discount (MMRD) system for up to four people from a given organisation to register in advance for up to four meetings each, which reduces the fees to as low as £35 per place 
  • We no longer routinely invoice against purchase orders, following persistent problems with late payment and having to chase payment several times.  We may invoice under exceptional circumstances, but we will add an invoicing surcharge of £25 and insist on payment before the date of the meeting, with a further surcharge of £50 for late payment after the meeting
  • We respectfully request that those responsible for granting study leave and paying for staff to attend our events, recognise these arrangement and enable staff to pay online or by BACS and claim reimbursement.  This will be highly beneficial to us and much cheaper for their organisation!

Thank you!

Dr Jonathan Middle (Chair)
Updated 20th March 2017

 

 



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